Center for Student Welfare (CFSW)

About CFSW

One body for the whole student experience.

The Center for Student Welfare (CFSW) at K.Ramakrishnan College of Technology is the faculty committee that initiates, coordinates and governs students' co-curricular and experiential learning across all nine departments.

From a 15-day internship to a four-day industrial visit, an inter-college contest to a department professional society or club — CFSW provides the standard operating procedures that make every activity smooth, safe and well-documented.

What CFSW Oversees

Internships

Industry placements with mentoring, approval and certification.

Industrial Visits

Safe, planned visits with year-wise duration norms.

External Participation

Workshops, seminars, symposia, conferences & contests.

Professional Societies

Department chapters with regular activities & events.

Clubs

Every student enrolled in one club, by interest.

Student Welfare

Guidance, safety and professional representation of KRCT.

Constitution of the Committee

The people behind CFSW.

Head

Dr. A. Kavitha

Professor · Electronics & Communication Engineering

Coordinator

Mr. R. Ram Kumar

Assistant Professor · Mechanical Engineering

Members

Dr. S. Jeyasudha

Professor · EEE

Dr. J. Beny

Assistant Professor · S&H

Mrs. A. Sumathi

Assistant Professor · AI & DS

Mrs. R. Jasmine

Assistant Professor · CSE

Mrs. K. Sangeetha

Assistant Professor · ECE

Mr. H. B. Mohammed Bilal

Assistant Professor · Civil

Ms. G. Vishnu Priya

Technical Assistant · IT

SOP 01 · Internship

Internship procedure.

Responsibilities

Internship Coordinator / Mentor

Oversees the entire internship placement process.
Ensures communication between students, faculty and industry partners.
Maintains records of all internship placements.

Faculty Advisors

Help students select internships aligned to academic & career goals.
Guide resume preparation and interview skills.
Approve proposals and monitor student progress.

Students

Prepare a resume and cover letter.
Apply, attend interviews and meetings as required.
Follow the rules of the hosting organization.

Procedure

01
Proposal Submission
Students submit a formal proposal to their faculty advisor — organization, position, start/end dates and learning objectives.
02
Matching Process
Advisors and the coordinator match students to suitable opportunities; industry partners interview and select.
03
Confirmation
The coordinator confirms details; students receive official confirmation from the industry by letter or email.
04
Internship Period · minimum 15 days
Students follow the host's schedule; advisors and the coordinator stay in regular contact with student and industry mentors.
05
Evaluation & Feedback
Industry mentors give periodic evaluations; students maintain a report of their learning experiences.
06
Conclusion & Certification
On completion students receive a certificate from the host and submit a final report to the advisor and coordinator.
07
Documentation & Records
Proposals, confirmation letters, evaluations and reports are archived; the coordinator reviews students through a presentation.
08
Approval
Students submit the industry confirmation letter for approval through the designated members.

Approval Chain

Industrial Visit Coordinator → Department CFSW Member → Head of the Department → Head / CFSW

SOP 02 · Industrial Visit

Industrial visit guidelines.

Protocols for organizing a successful and safe visit to an industrial facility — from planning and safety to conduct and post-visit follow-up.

01 · Purpose

State the purpose of the visit — educational, training or research.

02 · Responsibilities

Roles of organizers, guides and participants.

03 · Pre-Visit Planning

Scheduling, industry permissions and transport coordination.

04 · Safety Precautions

Safety measures, facility rules and emergency response.

05 · Health & Medical

Any vaccination or medical-clearance requirements.

06 · Itinerary

Date, time, location and a schedule of activities.

07 · Dress Code

Safety footwear, clothing and equipment requirements.

08 · Conduct

Behaviour, equipment handling and photography rules.

09 · Emergency Procedures

What to do for fire, accidents or medical incidents, with contact numbers.

10 · Post-Visit

Reports, feedback and thank-you letters to the host.

11 · Approval

Signatures and dates of approval by relevant authorities.

12 · Rules to Follow

Duration norms and the safety rules listed below.

Duration by Year of Study

Year	Number of Days
I Year	1 day
II Year	2 days (1 working + 1 holiday)
III Year	3 days (2 working + 1 holiday)
IV Year	4 days (3 working + 1 holiday)

Approval Through

01 Industrial Visit Coordinator
02 Head of the Department
03 Head / CFSW
04 Principal / Executive Director

Rules to be Followed

An undertaking form from parents and students is collected before the scheduled date.
Each department may take approval for a different set of dates.
Different locations and industries are planned for boys and girls students.
The industrial visit bus enters and leaves the college only through the KRCT entrance.
A first-aid box must be available in the industrial visit bus.
Bursting of crackers is strictly prohibited inside and outside the campus during the visit.
No flags are permitted during the industrial visit.
HoD presence is mandatory while the industrial visit bus leaves the college.

SOP 03 · Participation Outside College

Workshops, seminars & contests.

A standardised procedure for KRCT students to take part in workshops, seminars, symposia, conferences and contests hosted by other colleges — ensuring smooth coordination, student safety and the best learning experience.

Responsibilities

Student Participants

Express interest in external events.
Comply with guidelines, deadlines and requirements.
Participate actively and represent KRCT professionally.

Faculty Mentor / Advisor

Identify events aligned to academic & professional interests.
Share dates, venues, registration and fee details.
Review and forward proposals to the HoD.

Head of the Department

Ensure students are informed about event details.
Review and forward proposals to the Head / CFSW.

Procedure

01
Proposal Submission
Submit a proposal to the faculty advisor with the event name, host institution, dates, objectives and academic relevance.
02
Registration & Approval
Advisor recommends; student registers per the host's process. If participants span departments, the HoD forwards to Head/CFSW — otherwise the HoD's approval is final.
03
Travel & Accommodation
Where required, students arrange travel and accommodation in advance.
04
Participation & Conduct
Attend punctually, participate actively, follow the host's code of conduct and represent KRCT professionally.
05
Post-Event Report
Submit a report on experiences and learning outcomes to the faculty advisor.

SOP 04 · Professional Society

Department chapters.

To initiate and coordinate a professional society for each department. Driven by a coordinator with faculty and student members — minimum two activities and two events per semester.

Activity	Responsibility
Inauguration & introduction	Coordinator
Faculty & student membership registration	Coordinator
Selection of student members	Coordinator & faculty
Scheduling activities (min. 2 / semester)	Coordinator & faculty
Sharing flyers & newsletters	Coordinator
Organizing events (min. 2)	Coordinator, faculty & students
Valediction & annual report	Coordinator, faculty & students

SOP 05 · Club Activities

A club for every student.

To establish and coordinate clubs across departments. Every student is enrolled in one club by interest — with members selected by election and a minimum of three activities per semester.

Activity	Responsibility
Establishment & inauguration of clubs	Club coordinator
Member registration for all students	Coordinator & staff
Selection of members by election	Coordinator & staff
Scheduling activities (3 / semester)	Coordinator & staff
Organizing events & activities	Coordinator, staff & students
Monthly report & activity updates	Coordinator & staff
Valediction & annual report	Coordinator, staff & students

* Every student should be enrolled with one club.

Center for Student Welfare

Learn beyond the
classroom.

To propose an internship, industrial visit or external participation, reach your department's CFSW member or faculty advisor.

Explore Campus Life →

Looking after every student's journey.