Center for Student Welfare · CFSW
Looking after every student's journey.
Internships, industrial visits, professional societies and clubs — with grievance, discipline and anti-ragging support for every student, across all nine departments.
Standard Operating Procedures
About CFSW
One body for the whole student experience.
The Center for Student Welfare (CFSW) at K.Ramakrishnan College of Technology is the faculty committee that initiates, coordinates and governs students' co-curricular and experiential learning across all nine departments.
From a 15-day internship to a four-day industrial visit, an inter-college contest to a department professional society or club — CFSW provides the standard operating procedures that make every activity smooth, safe and well-documented.
What CFSW Oversees
Internships
Industry placements with mentoring, approval and certification.
Industrial Visits
Safe, planned visits with year-wise duration norms.
External Participation
Workshops, seminars, symposia, conferences & contests.
Professional Societies
Department chapters with regular activities & events.
Clubs
Every student enrolled in one club, by interest.
Student Welfare
Grievances, discipline, anti-ragging, anti-drug and ICC.
Constitution of the Committee
The people behind CFSW.
From the Head’s Desk
Dr. A. Kavitha
Head · CFSW
Professor · Electronics & Communication Engineering
The Centre for Student Welfare is committed to fostering the holistic development of students by promoting academic excellence, personal growth, physical and mental well-being, leadership, ethical values, inclusivity, and social responsibility.
Through comprehensive student support services, co-curricular and extracurricular engagement, and student-centric initiatives, the Centre empowers students to become competent professionals, responsible citizens, and lifelong learners.
Mr. R. Ram Kumar
Coordinator · CFSW
Assistant Professor · Mechanical Engineering
Members
Dr. S. Jeyasudha
Professor · EEE
Dr. J. Beny
Assistant Professor · S&H (Maths)
Mrs. A. Sumathi
Assistant Professor · Artificial Intelligence
Mrs. R. Jasmine
Assistant Professor · CSE
Mrs. K. Sangeetha
Assistant Professor · ECE
Mr. H. B. Mohammed Bilal
Assistant Professor · Civil
Statutory Committees
Committees under CFSW.
Five standing committees give every student a named person to turn to — for a grievance, an incident of ragging, a matter of discipline, substance abuse, or any complaint of harassment. Unless stated otherwise, all members are of K. Ramakrishnan College of Technology, Tiruchirappalli.
Grievance and Redressal Committee
| S. No. | Name | Affiliation / Position | Category |
|---|---|---|---|
| 01 | Dr. A. Kavitha | Head, Center for Student Welfare (CFSW) | Chairman |
| 02 | Mr. M. D. Udayakumar | Assistant Professor / EEE | Coordinator |
| 03 | Mr. M. Prabhakaran | Head / English | Member |
| 04 | Dr. C. Shyamala | Head / IT | Member |
| 05 | Mr. M. Dhinesh Kumar | Head / PED | Member |
| 06 | Dr. B. Bhuvaneswari | Assistant Professor / Physics | Member |
| 07 | Dr. C. Kalaivanan | Assistant Professor / Chemistry | Member |
| 08 | Mrs. Leema Peter | Consultant Psychologist & Student Counsellor, Tiruchirappalli | Psychologist |
Functions of the Committee
To maintain a good relationship between student and student, and between student and faculty.
To support students in expressing their grievances freely and honestly, without any fear of being victimized.
To acquire the facts through appropriate sources in a fair and objective manner, and carry out a resolution of the issues.
To ensure that grievances are resolved on time, impartially and confidentially.
Anti-Drug Committee
| S. No. | Name | Designation | Position | Mobile |
|---|---|---|---|---|
| 01 | Dr. N. Vasudevan | Principal | Chairman | 98421 11377 |
| 02 | Mr. M. Prabhakaran | Assistant Professor & Head — English | Coordinator | 97500 07679 |
| 03 | Dr. A. Kavitha | Head — CFSW | Member | 99765 10571 |
| 04 | Dr. S. Suganthi | Head — Academic Administration | Member | 88381 70177 |
| 05 | Mrs. P. Devi | Inspector of Police, Narcotics Intelligence Bureau, Trichy | Member | 94981 58708 |
| 06 | Mr. Gunasekaran | Inspector of Police, Samayapuram Police Station, Trichy | Member | 94981 61222 |
| 07 | Dr. A. Oorkalan | Head — Civil | Member | 98657 10062 |
| 08 | Dr. T. Rajkumar | Head — Mechanical | Member | 99441 53338 |
| 09 | Dr. T. Avudaiappan | Head — AI | Member | 96888 51097 |
| 10 | Mr. R. Rajavarman | Head — CSE | Member | 97888 36076 |
| 11 | Dr. S. Syed Akbar | Head — ECE | Member | 97151 71741 |
| 12 | Mr. A. T. Sankara Subramanian | Head — EEE | Member | 96770 45839 |
| 13 | Dr. C. Shyamala | Head — IT | Member | 99523 55227 |
| 14 | Mr. S. Saravanakumar | Head — S&H | Member | 99441 22362 |
| 15 | Mr. Ilaiyaraja | Warden — KRCT Boys Hostel | Member | 96265 26981 |
| 16 | Mrs. Vanaja | Warden — KRCT Girls Hostel | Member | 98424 17377 |
| 17 | Mr. M. Dhivin | III Year / AI & DS | Member | 99522 79782 |
| 18 | Mr. P. Elavalagan | III Year / AI & ML | Member | 94435 85157 |
| 19 | Mr. Aravind | IV Year / CSE | Member | 94867 05253 |
| 20 | Mr. T. R. Godfrey | IV Year / CSE | Member | 93444 62238 |
Objectives
To control and address the hazard of substance abuse among every student of the college.
To encourage peer policing among students against the use of drugs.
To prevent drug use through education and outreach programs.
To promote a healthy, drug-free lifestyle among youth.
To provide counselling and support for affected individuals.
To collaborate with authorities for monitoring and intervention.
Anti–Ragging Committee
| S. No. | Name | Affiliation / Position | Category |
|---|---|---|---|
| 01 | Dr. N. Vasudevan | Principal | Chairman |
| 02 | Dr. A. Kavitha | Head / CFSW | Convenor |
| 03 | Dr. M. Govindaraj | Professor of Chemistry | Co-Ordinator |
| 04 | Mr. C. Raghuraman | Inspector of Police, Samayapuram | Police Administration |
| 05 | Mr. P. Ravichandran | Reporter, Tiruchirappalli | Local Media |
| 06 | Ms. Leema Peter | Consultant Psychologist, Tiruchirappalli | Non-Government Organizations |
| 07 | Dr. C. Shyamala | Associate Professor & Head / IT | Faculty Member |
| 08 | Mr. M. Dhinesh Kumar | Physical Education Director | Faculty Member |
| 09 | Mr. A. Gnanasekar | CSCID, SP Office, Perambalur | Parent |
| 10 | Mr. D. Josva | Proprietor, Omega Construction and Engineering Contractors Ltd., Tiruchirappalli | Parent |
| 11 | Ms. M. Dharshini | UG Student / ECE | Student / First Year |
| 12 | Mr. J. Aswin | UG Student / EEE | Student / Second Year |
| 13 | Mr. TR. Godfrey | UG Student / CSE | Student / Third Year |
| 14 | Ms. B. Kamali | UG Student / Mechanical | Student / Final Year |
| 15 | Mr. K. Ilayaraja | Deputy Warden / Men's Hostel | Non–Teaching Staff |
| 16 | All HoDs and AHoDs | K. Ramakrishnan College of Technology, Tiruchirappalli | Anti–Ragging Squad |
Objectives
To monitor and oversee the performance of the anti-ragging squad in preventing ragging in the institution.
To conduct anti-ragging campaigns through flexes, posters and boards in the college premises and surrounding areas where there is a chance of ragging.
To conduct awareness programs on anti–ragging in the form of meetings for senior students, faculty and non–college personnel.
To meet whenever required and discuss relevant issues, in consultation with the Director and seeking his approval.
Meetings
Every semester on the last working day — and immediately in the event of any incident of ragging.
Internal Committee
| S. No. | Member Name | Affiliation | Role | Mobile |
|---|---|---|---|---|
| 01 | Dr. S. Sujatha | Professor, Civil Engineering | Presiding Officer | 97916 57598 |
| 02 | Dr. N. Vasudevan | Principal | Ex officio member | 98421 11377 |
| 03 | Dr. A. Kavitha | Professor, ECE | Member | 86109 27569 |
| 04 | Dr. B. Suresh Kumar | Professor, Mechanical Engineering | Member | 99422 54301 |
| 05 | Dr. S. Jeyasudha | Professor, EEE | Member | 96290 54969 |
| 06 | Ms. R. Radha | Technical Assistant, CSE | Member | 98654 64451 |
| 07 | Ms. S. Suruthi | Final Year UG Student, Civil | Member | 93849 74465 |
| 08 | Ms. K. Padma Hassani | Final Year UG Student, CSE | Member | 91235 52534 |
| 09 | Ms. B. Jeseema Begam | Final Year UG Student, ECE | Member | 93452 87114 |
Roles and Responsibilities
Ensure the widest possible atmosphere for all women at all the places and facilities on the campus.
Facilitate registration of grievances related to women and sexual harassment on the UGC student grievance redressal portal.
Provide a healthy and secure atmosphere for all women at all the places and facilities on the campus.
Address issues that fall under the ICC immediately, and co-ordinate with the anti-ragging committee where the two are related.
Discipline Committee
| S. No. | Name | Affiliation / Position | Category |
|---|---|---|---|
| 01 | Dr. A. Kavitha | Head / CFSW | Head |
| 02 | Dr. C. Kalaivanan | Assistant Professor / Chemistry | Co-ordinator |
| 03 | Mr. R. Rajavarman | Assistant Professor & Head / CSE | Member |
| 04 | Dr. T. Rajkumar | Assistant Professor & Head / Mechanical | Member |
| 05 | Dr. S. Syed Akbar | Assistant Professor & Head / ECE | Member |
| 06 | Mr. A. T. Sankara Subramanian | Assistant Professor & Head / EEE | Member |
| 07 | Dr. A. Oorkalan | Assistant Professor & Head / Civil | Member |
| 08 | Dr. T. Avudaiappan | Associate Professor & Head / AI | Member |
| 09 | Mr. S. Saravana Kumar | Assistant Professor & Head / S&H | Member |
Objectives
To maintain general discipline among students and staff.
To deal with issues of indiscipline and decide on the necessary action.
To preserve and protect the welfare of staff, students and the institution.
To deliberate upon issues concerning the welfare of the college and come out with solutions for them.
To review the institution rules for student behaviour and its policy and practices in relation to discipline.
To support the development of strategies designed to promote and encourage good student behaviour.
To examine the various measures taken for the welfare of employees and students, and recommend further improvements if required.
Policy Library
The SOPs, in full.
The signed standard operating procedures for each committee under CFSW, plus the NSS unit. Each opens here on the site.
SOP 01 · Internship
Internship procedure.
Responsibilities
Internship Coordinator / Mentor
- Oversees the entire internship placement process.
- Ensures communication between students, faculty and industry partners.
- Maintains records of all internship placements.
Faculty Advisors
- Help students select internships aligned to academic & career goals.
- Guide resume preparation and interview skills.
- Approve proposals and monitor student progress.
Students
- Prepare a resume and cover letter.
- Apply, attend interviews and meetings as required.
- Follow the rules of the hosting organization.
Procedure
- 01
Proposal Submission
Students submit a formal proposal to their faculty advisor — organization, position, start/end dates and learning objectives.
- 02
Matching Process
Advisors and the coordinator match students to suitable opportunities; industry partners interview and select.
- 03
Confirmation
The coordinator confirms details; students receive official confirmation from the industry by letter or email.
- 04
Internship Period · minimum 15 days
Students follow the host's schedule; advisors and the coordinator stay in regular contact with student and industry mentors.
- 05
Evaluation & Feedback
Industry mentors give periodic evaluations; students maintain a report of their learning experiences.
- 06
Conclusion & Certification
On completion students receive a certificate from the host and submit a final report to the advisor and coordinator.
- 07
Documentation & Records
Proposals, confirmation letters, evaluations and reports are archived; the coordinator reviews students through a presentation.
- 08
Approval
Students submit the industry confirmation letter for approval through the designated members.
Approval Chain
SOP 02 · Industrial Visit
Industrial visit guidelines.
Protocols for organizing a successful and safe visit to an industrial facility — from planning and safety to conduct and post-visit follow-up.
01 · Purpose
State the purpose of the visit — educational, training or research.
02 · Responsibilities
Roles of organizers, guides and participants.
03 · Pre-Visit Planning
Scheduling, industry permissions and transport coordination.
04 · Safety Precautions
Safety measures, facility rules and emergency response.
05 · Health & Medical
Any vaccination or medical-clearance requirements.
06 · Itinerary
Date, time, location and a schedule of activities.
07 · Dress Code
Safety footwear, clothing and equipment requirements.
08 · Conduct
Behaviour, equipment handling and photography rules.
09 · Emergency Procedures
What to do for fire, accidents or medical incidents, with contact numbers.
10 · Post-Visit
Reports, feedback and thank-you letters to the host.
11 · Approval
Signatures and dates of approval by relevant authorities.
12 · Rules to Follow
Duration norms and the safety rules listed below.
Duration by Year of Study
| Year | Number of Days |
|---|---|
| I Year | 1 day |
| II Year | 2 days (1 working + 1 holiday) |
| III Year | 3 days (2 working + 1 holiday) |
| IV Year | 4 days (3 working + 1 holiday) |
Approval Through
- 01 Industrial Visit Coordinator
- 02 Head of the Department
- 03 Head / CFSW
- 04 Principal / Executive Director
Rules to be Followed
An undertaking form from parents and students is collected before the scheduled date.
Each department may take approval for a different set of dates.
Different locations and industries are planned for boys and girls students.
The industrial visit bus enters and leaves the college only through the KRCT entrance.
A first-aid box must be available in the industrial visit bus.
Bursting of crackers is strictly prohibited inside and outside the campus during the visit.
No flags are permitted during the industrial visit.
HoD presence is mandatory while the industrial visit bus leaves the college.
SOP 03 · Participation Outside College
Workshops, seminars & contests.
A standardised procedure for KRCT students to take part in workshops, seminars, symposia, conferences and contests hosted by other colleges — ensuring smooth coordination, student safety and the best learning experience.
Responsibilities
Student Participants
- Express interest in external events.
- Comply with guidelines, deadlines and requirements.
- Participate actively and represent KRCT professionally.
Faculty Mentor / Advisor
- Identify events aligned to academic & professional interests.
- Share dates, venues, registration and fee details.
- Review and forward proposals to the HoD.
Head of the Department
- Ensure students are informed about event details.
- Review and forward proposals to the Head / CFSW.
Procedure
- 01
Proposal Submission
Submit a proposal to the faculty advisor with the event name, host institution, dates, objectives and academic relevance.
- 02
Registration & Approval
Advisor recommends; student registers per the host's process. If participants span departments, the HoD forwards to Head/CFSW — otherwise the HoD's approval is final.
- 03
Travel & Accommodation
Where required, students arrange travel and accommodation in advance.
- 04
Participation & Conduct
Attend punctually, participate actively, follow the host's code of conduct and represent KRCT professionally.
- 05
Post-Event Report
Submit a report on experiences and learning outcomes to the faculty advisor.
SOP 04 · Professional Society
Department chapters.
To initiate and coordinate a professional society for each department. Driven by a coordinator with faculty and student members — minimum two activities and two events per semester.
| Activity | Responsibility |
|---|---|
| Inauguration & introduction | Coordinator |
| Faculty & student membership registration | Coordinator |
| Selection of student members | Coordinator & faculty |
| Scheduling activities (min. 2 / semester) | Coordinator & faculty |
| Sharing flyers & newsletters | Coordinator |
| Organizing events (min. 2) | Coordinator, faculty & students |
| Valediction & annual report | Coordinator, faculty & students |
SOP 05 · Club Activities
A club for every student.
To establish and coordinate clubs across departments. Every student is enrolled in one club by interest — with members selected by election and a minimum of three activities per semester.
| Activity | Responsibility |
|---|---|
| Establishment & inauguration of clubs | Club coordinator |
| Member registration for all students | Coordinator & staff |
| Selection of members by election | Coordinator & staff |
| Scheduling activities (3 / semester) | Coordinator & staff |
| Organizing events & activities | Coordinator, staff & students |
| Monthly report & activity updates | Coordinator & staff |
| Valediction & annual report | Coordinator, staff & students |
* Every student should be enrolled with one club.
Center for Student Welfare
Learn beyond the
classroom.
To propose an internship, industrial visit or external participation, reach your department's CFSW member or faculty advisor. To raise a grievance or report an incident, contact any member of the committees above.
Explore Campus Life →